Travel credits should not be reimbursed since the traveler will have the personal benefit to use them at a later date.  Travelers should only be reimbursed for out-of-pocket cost expenses, which is usually the cancellation fee. We encourage you to check with your travel provider as many are waiving change or cancellation fees.

Last Updated: March 23, 2020

There is still a lot that is unknown about the newly emerged COVID-19 and how it spreads. 

Two other coronaviruses have emerged previously to cause severe illness in people (MERS and SARS). COVID-19 is more genetically related to SARS than MERS. In general, because of poor survivability of these other coronaviruses on surfaces, there is likely a very low risk of spread from products or packaging that are shipped over a period of days or weeks at ambient temperatures. Coronaviruses are generally thought to be spread most often by respiratory droplets. 

Currently there is no evidence to support transmission of COVID-19 associated with imported goods and there have not been any cases of COVID-19 in the United States associated with imported goods.

Last Updated: March 15, 2020

The rapidly evolving nature of COVID response means that each situation is different.Please contact your assigned Human Resources Strategic Partner or a member of the Employee and Labor Relations Team.

Last Updated: March 24, 2020

As of March 16, based on CDC guidelines and Gov. Kate Brown’s directive, OSU is prohibiting all university-sponsored or university-sanctioned events of more than 25 people. This rule will remain in place until further notice.

Meanwhile, OSU encourages organizers to postpone all events of 25 people or fewer, or at least hold them in a location that allows for maximum social distancing, such as a space that has a capacity of twice the number of people expected to attend.

Last Updated: March 24, 2020

Until further notice, every laboratory should transition to minimal operations (e.g. “idle” mode). This level of operation should require only infrequent and short-term visits by critical personnel. Critical activities would be those that maintain the continued viability of large and complex projects, as well as unique specimens and collections; plants and animals or cultures; highly specialized analytical, manufacturing; computing facilities; and field-based facilities and laboratories. Researchers should consult with their department heads, deans or the vice president for research, as appropriate, to discuss research facilities that support essential research and to determine how best to transition labs and facilities.

Last Updated: March 23, 2020

Oregon State University will remain vigilant in monitoring COVID-19 developments. Students are still expected to meet remote attendance standards outlined by their instructors. Any decisions about modifying teaching arrangements, class schedules or attendance expectations will be made in alignment with national and local health authority guidance.

Last Updated: March 19, 2020

Given the extenuating circumstances surrounding the COVID-19 outbreak, for residents who elect to move out and not live with UHDS for spring term 2020, UHDS is choosing not to enforce many of its cancellation policies listed in the housing contract and UHDS Policy Guide. For residents who have a housing contract that includes spring term 2020 but wish to move out because of COVID-19, UHDS will not charge any improper checkout fees or extended occupancy fees, where appropriate. UHDS will also not charge any spring term 2020 cancellation fees for residents who cancel their contract early and complete UHDS’s cancellation request via the MyUHDS portal.

For residents who cancel their contract for spring term 2020 because of COVID-19, unused dining dollars will still be rolled over for the next academic year. Any unused spring term dining plan amount will be credited back; only dining dollars that are used during spring term will be charged.

Steps for a student who is cancelling for spring term, but can’t come back to get their items until after the term has begun:

  • Student should fill out their cancellation request via MyUHDS if they have not already done so.
  • Student should come to campus to retrieve their items when they are able to do so. Student removes all belongings and returns their room key to the Service Center. If the Service Center is closed, then key is returned to the Residence Hall on Duty Staff.
  • After a student comes to move their items out, as long as they have not accessed the building at other times during spring term, UHDS will credit back their spring term room and dining charges.
  • Student must come back to get their items before spring term ends on June 12.

Steps for a student who comes back to OSU, starts occupancy for the term and cancels later during spring term:

  • Student should fill out their cancellation request via MyUHDS if they have not already done so.
  • Student moves items out and returns their room key to the Service Center. If the Service Center is closed, then key is returned to the Residence Hall on Duty Staff.
  • Student will be charged for the days they lived on campus and were accessing their building. The daily rate is determined by dividing the student's room rate for the term by the number of billable days in spring term. For spring 2020, the number of billable days in spring term is 76.
  • The spring term dining plan will be credited back after cancellation. Only the amount that was spent during spring term will be charged.
Last Updated: March 26, 2020

If your need for the vacation and/or personal leave is related to the university’s COVID-19 response and you have exhausted your accrued sick leave, you may use vacation and/or personal leave during trial service.

Last Updated: March 24, 2020

Please visit the Keep Teaching website, which has in-depth resources for employees with teaching responsibilities.

Last Updated: March 19, 2020

OSU faculty and graduate teaching assistants are being asked to review how to deliver all courses remotely using Canvas, our learning management system, as well as Zoom, OSU’s web-conference tool. These tools are already available to all students and can be accessed from the Keep Learning web page.

If you need help to access these tools, please contact the Service Desk at 541-737-8787 or visit the support website.

Last Updated: March 18, 2020

If you are able to perform your work remotely and do not have a computer available to you, contact your supervisor who will first explore availability of computer resources within your department and then coordinate as necessary with university IT. If no resources are available, coordinate with your local IT support team or contact the Service Desk (541-737-8787).

Last Updated: March 24, 2020

Prepare to use Canvas, our learning management system, as well as Zoom, OSU’s web-conference tool. These tools are already available to all students and you likely have experience with them from previous classes. If you need assistance, please contact the Community Network Service Desk at 541-737-8787 or visit this support website. You can also check out the student tips for Zoom.

Last Updated: March 20, 2020

Due to the unprecedented circumstances related to the COVID-19 pandemic, enforcement of the First-Year Experience Live-On Requirement for first-year students not otherwise eligible for an exemption will be suspended for spring term 2020.

Enforcement of this requirement will resume for incoming fall 2020 students unless otherwise communicated.

Last Updated: March 18, 2020

COVID-19 leave is not available to be cashed out.

Last Updated: March 24, 2020

Students wanting to move rooms due to concerns related to the virus can use our Virus Response Room Change Request. The request will be available on MyUHDS from Friday, March 13, 2020 at 3 p.m. until April 30, 2020 at 5 p.m. All student requests will be reviewed within 48 business hours and students will be assigned to a new space, as space is available.

Last Updated: March 18, 2020

Students are still eligible to work on campus. You may need to contact your supervisor with any questions or concerns. Please remember students are still restricted to 20 hours per week for on-campus work during the regular term even if classes are now offered remotely or online. 

Check with OIS about any changes to your Curricular Practical Training (CPT), Optional Practical Training (OPT) or Academic Training (AT).

Last Updated: March 25, 2020

Yes. If you are working with your academic adviser to register for classes, you are allowed to enroll for spring 2020 classes. Once you are enrolled in classes, please work with OIS to determine next steps with your I-20 or DS-2019.

Last Updated: March 25, 2020

Employees are now required to work remotely where work responsibilities and duties allow, unless the employee has been designated as working within a critical function and required to perform work at an OSU campus or location. Employees who are unable to perform their work duties remotely and who are not considered part of critical functions are not authorized to report to work at an OSU campus location. These employees should use leave options available to them at this time, including paid COVID-19 leave.

A decision to allow an employee to work remotely during COVID-19 is at the supervisor’s discretion and should be based upon whether the employee’s position allows them to perform necessary work remotely. This guidance applies to OSU’s entire workforce, including academic faculty, professional faculty, graduate assistants, classified employees and student workers.

OSU Human Resources recommends that the supervisor clarify expectations for the work that needs to be performed, timelines and communication to be used during this temporary remote work period.

If the supervisor and employee are unable to reach an understanding regarding work to be performed remotely, the employee may send an email to the Human Resources Strategic Partner or a member of the Employee and Labor Relations Team for further assistance in reaching an agreement. 

During COVID-19, a formal telecommuting agreement does not need to be established for the temporary period of time. If remote work during COVID-19 needs to be extended beyond 30 days, please speak with your designated HSRP or a member of the Employee and Labor Relations Team to determine whether a formal telecommuting agreement should be created or if a temporary extension to the existing plan will suffice.

Supervisors may allow an employee to flex their schedule during COVID-19. For further information related to existing OSU guidance, please visit the Guide to Flexible Work Arrangements.

Last Updated: March 24, 2020

Under Oregon law, all student workers (with the exception of those holding Federal Work Study positions) accrue sick leave.  Student workers may utilize sick leave under the same guidelines and parameters as they normally would were the University conducting its normal operations.

Last Updated: March 18, 2020

Currently, in the event a credit is issued back in the traveler's name, the contracted agency and our central office coordinates with the individual and/or department to see if the unused ticket credit can be used for a future travel date.  However, under the current circumstances we are examining whether there may be more flexibility with the university's contracted travel agency to provide alterative options.

Last Updated: March 25, 2020

While we encourage our students to return for spring term, we want each student to make the best decision for them. A student interested in learning more about the cancellation process can sign in to their MyUHDS account.

Last Updated: March 18, 2020

If your current visa is still valid, you are typically not required to renew it prior to your return. You should prepare for additional questions upon re-entry regarding any extended absences from the US. We recommend seeking legal advice for complex situations. If you need a new visa, contact a US Embassy or Consulate to apply.

Last Updated: March 25, 2020

LABS

In nearly all cases, lab work will be taught through alternative methods so that students can be taught the course outcomes. Each faculty member will make the best possible decision as to how those outcomes are taught. Faculty will communicate with their students after judgments are made on a case-by-case basis about the method of course delivery.

FIELD WORK

In nearly all cases, field work will be taught through alternative methods so that students can be taught the course outcomes. Each faculty member will make the best possible decision as to how those outcomes are taught. Faculty will communicate with their students after judgments are made on a case-by-case basis about the method of course delivery.

Last Updated: March 19, 2020

Almost all hiring documentation is now completed via DocuSign. However, completing the I-9 form still requires in-person verification of original documents that prove identity and the right to work in the United States within three calendar days of hire. U.S. Customs and Immigration Services (USCIS) has relaxed this requirement for some employers whose employees work 100% remotely. Because the university will continue operations with some essential personnel physically located on-site, we are not eligible to take advantage of this deferral. The university will have personnel on-site in University Plaza, Suite 100, from 9 a.m. to 4 p.m., Monday - Friday, to complete the I-9 process with new employees.

In rare circumstances, the HR Service Center may be able to coordinate I-9 completion with a partner institution elsewhere in the United States. However, rapidly evolving state and local requirements to shelter-in-place or shelter-at-home may preclude this option. Please remain as flexible as possible, including revising start dates upon mutual agreement with your new hires.

Last Updated: March 24, 2020

Oregon State University is proud of our graduates and we look forward to honoring and celebrating their achievements. We are in the process of evaluating how best to do this in light of the quickly evolving COVID-19 situation. An announcement with specific plans will be distributed at the very earliest opportunity.

Last Updated: March 20, 2020

These may be granted by the appropriate dean, vice provost or vice president. Exceptions should be very rare, and requests should weigh the relative risks of travel against the potential serious disruption to research or university programs. Examples of essential travel may include:

  • Travel required to fulfill contractual agreements and that may not be canceled or postponed under the terms of those agreements;
  • Field work-related travel with seasonal or other particular constraints;
  • Travel—generally by automobile—between university locations that is essential to maintain business continuity or to carry out critical research, teaching, engagement, operational or leadership activities. In these cases, we ask travelers to sanitize their vehicles, especially motor pool or other shared vehicles; manage occupancy to maximize social distancing; avoid overnight stays; and limit use of hotels or other public spaces when possible.
Last Updated: March 23, 2020

Generally, consider pausing recruitment position searches. There may be multiple reasons that this makes sense given the uncertain environment. Consult with your dean or unit leader regarding the impacts of formally placing a search on hold. If a search is placed on hold, cancel all current interviews and communicate to candidates that you will reschedule at a later date/time after the immediate COVID-19 crisis has passed.

If a search will continue, we recommend:

  • Extending current “close dates” for searches that are currently at “application” stage to no earlier than May 1.
  • Shifting planned interviews to remote/video-based methods that can accommodate both candidates and search committee members participating from various remote locations. Please ensure all candidates have equitable access to remote interview methods.
  • Where possible, set or extend start dates for new employees no earlier than May 1.

Regardless of whether or not an active position search will continue, all travel associated with employee recruitment should be canceled. Travel associated with recruitment is considered non-essential. Candidates for whom travel is canceled should be assured that any OSU-approved expenses incurred to date regarding travel bookings will be reimbursed.

HR recruitment consultants are available by email to assist search committees in search strategy and candidate communication in response to COVID-19.

Last Updated: March 20, 2020

Generally, consider delaying hiring and start dates until after May 1.

Depending on the type of role and the evolving situation of the hiring unit at this time, you may need to anticipate immediately setting up a new employee to work from home remotely.

The HR Service Center will work with hiring units to determine the best approach to completing new hire paperwork on an individual basis.  This may mean scheduling an appointment with an HR consultant.

HR will be developing an online version of new employee orientation and will pause current in-person orientation meetings.

HR recruitment consultants are available to assist with planning around new hires during COVID-19. Please contact AskHR@oregonstate.edu.

Last Updated: March 24, 2020

A full list of all UHDS precautionary measures can be found on the UHDS website.

UHDS restaurants are now serving all meals in single-use take-out containers so that guests may take their food to go and eat in the location of their choosing.

Last Updated: March 18, 2020

Social distancing should be considered a shared responsibility. We continue to encourage our students and staff to maintain a six foot distance from others, including friends, coworkers and classmates.

For residents, this includes keeping a safe distance when studying or spending time in a residence hall lounge.

UHDS staff is doing its part by reducing furniture in hall lounges. Social programs and activities are being restructured to be accessible remotely or for smaller groups.

When requested by students, UHDS is working to move students into fully open rooms to create more social distance between students, while keeping their current room rate.

Last Updated: March 26, 2020

Right now, there aren't any vaccines to prevent human coronavirus infections. You may able to reduce your risk of getting or spreading an infection by:

  • Washing your hands often with soap and water for at least 20 seconds.
  • Avoiding touching your face, nose, or mouth with unwashed hands.
  • Avoiding close contact with people who are sick.
  • Cleaning and disinfecting surfaces that you frequently touch.
  • Covering your coughs and sneezes with a tissue. Throw the tissue afterward and wash your hands.
  • Staying home when sick.

Visit the COVID-19 Prevention and Treatment page to learn more about protecting yourself from respiratory illnesses, like COVID-19.

Last Updated: March 15, 2020

Employing units are encouraged to utilize their business continuity plans to identify alternative student employees to cover these responsibilities.  Departments should consult with their HRSPs and/or Employee and Labor Relations should additional arrangements or alternatives need to be pursued.

Last Updated: March 24, 2020

While the Office of the Registrar will have limited in-person services, we will be available (via phone/email/ etc. The Office of the Registrar does not accept digital/electronic signatures. We are temporarily loosening our requirement for written signatures. In lieu of written signatures, current students can submit forms from their OSU email account to registrars@oregonstate.edu. Forms requiring an advisor’s signature should be sent from the student’s OSU email account to the advisor’s OSU email account. Approved forms can be sent from the advisor’s OSU email account to the Office of the Registrar. The Office of the Registrar will work to obtain additional required signatures as needed.

Last Updated: March 19, 2020

The university’s existing leave policies and paid COVID-19 leave fulfill the requirements of HR 6201.

Last Updated: March 24, 2020

This virus now seems to be spreading from person to person. While some viruses are highly contagious (like measles), other viruses are less so. We do not yet know how easily COVID-19 spreads from person to person. 

With other serious coronaviruses MERS and SARS, it is thought that person-to-person spread has occurred mainly via respiratory droplets produced when an infected person coughs or sneezes, similar to how influenza is spread. Spread of MERS and SARS between people has generally occurred between close contacts.

Last Updated: March 15, 2020

This is currently unknown. If you decide to travel, be prepared, understand the risks, and be advised that you might not be able to return to the US for an unknown period of time; your trip could be disrupted or you may be quarantined upon your return. OSU is continually monitoring the travel restrictions, please contact the Office of International Services for the most up-to-date information.

Last Updated: March 25, 2020

Please use EmpCenter code COVID-19 Leave to record your use.

Last Updated: March 24, 2020

The university seeks to ensure continuity and availability of work opportunities for student workers. Students are encouraged to communicate with their supervisors regarding their work availability during this time, and we encourage supervisors to be flexible and support student workers’ personal needs during OSU’s COVID-19 response.  This may include adjusting work schedules when feasible, or supporting alternative work arrangements and scheduling where the unit operations allow.

Last Updated: March 24, 2020

The OSU Department of Public Safety and the Oregon State Police, which provides law enforcement services for the Corvallis campus, will continue current levels of service and do not anticipate a change in their public safety response. DPS and OSP will continue to provide campus patrols on a 24/7 basis and services as needed while taking social distancing measures. OSP also continues to respond to phone calls and in-person complaints using social distancing and will provide law enforcement response as needed.

Please see OSP FAQs re: Gov. Brown’s “Stay Home” executive order.  

Last Updated: March 25, 2020

We will continue to meet as committees, but will do so remotely using Zoom. These committees will send students call in information for these meetings.

Last Updated: March 19, 2020

COVID-19 paid leave is calculated based on active FTE.If your FTE falls to zero, you are not eligible for COVID-19 paid leave.

Last Updated: March 24, 2020

COVID-19 paid leave is calculated based on FTE. You can record up to the same number of hours you would have been scheduled to work in a given pay period.

Last Updated: March 24, 2020

All non-essential OSU-sponsored travel is suspended at this time, including international travel and domestic travel. Also, OSU is strongly discouraging all travel, including essential OSU-sponsored travel and personal travel. OSU-sponsored travel includes all travel related to research projects sponsored by various funding agencies, including federal agencies. If you have a scheduled OSU-sponsored trip in the next few months, or are considering one, please reach out to your department/school/college leadership as well as the Research Office with details on the work you have planned. Details may include information on circumstances around the planned trip, the timing, the location, the mode of transportation, whether or not social distancing is possible, and information about the circumstances that might necessitate an exception. If you are planning on travel later in the spring or summer, it may be possible for you to book travel on refundable fares. Please contact the Research Office to see if prior approval or documentation is required by the sponsor.

Last Updated: March 23, 2020

You do not need a travel signature on your I-20/DS-2019 before exiting the country. You will need one to return to the US. Please complete the Replacement I-20/DS-2019 request form in IP Connect under ‘I-20/DS-2019 Updates’ in the menu and submit an Express Shipping request as well. Once your request has been approved, your document will be mailed to you in your home country.

Last Updated: March 25, 2020

If you do not have a computer available to you, faculty and graduate teaching assistants should contact their local IT support team or contact the Service Desk (541-737-8787). Students should contact the Service Desk (541-737-8787).

Last Updated: March 18, 2020

As of February 4, 2020, public health authorities will contact returning travelers to assess their risk of the virus and ask them to stay home and watch for symptoms for 14 days.

Students with questions can start by contacting the Nurse Advice Line at 541-737-2724 (during clinic hours) and 541-737-9355 (after hours). 

Staff with questions can start by contacting Benton County Health Department at 541-766-6835.

People with symptoms should call their primary health care provider to decide if they need to be seen. If so, they can create a plan to enter a clinic in a way that avoids being around others.

Last Updated: March 15, 2020

Pending Applications: Continue monitoring the OSU COVID-19 updates as well as your mail and email for updates regarding the status of your application from USCIS. We do not recommend students travel internationally when their Post-Completion application is pending with USCIS. We always recommend students remain in the US until their application has been approved since the immigration service could request information from you during the process, and an EAD card is required when returning to US after program completion.

EAD card received, but no job offer: Fast-changing travel restrictions may make travel during this time challenging. If you must travel please speak with an international student adviser prior to departure. It is advisable to have proof of your employment search and financial documentation with you. Keep in mind that you are allowed only 90 days of unemployment while on OPT.

EAD card received with job offer: Please work directly with your employer if you have questions or concerns related to your employment and COVID-19

I am on OPT but my place of work is closed: Please contact OIS to schedule a phone appointment with an international student advisor.

Last Updated: March 25, 2020

Zoom has been working to add extra capacity to their service over the last 24 hours and this upgrade caused some minor disruptions to users. If you continue to see issues with service, please contact the Service Desk and explore other options like Microsoft Teams

Last Updated: March 18, 2020

Your current full-time equivalent, or FTE, is used to calculate available COVID-19 leave.For example, a graduate assistant appointed at 0.49 FTE is eligible for 39.2 hours of COVID-19 leave. (80 * 0.49 = 39.2) Employees who have more than one appointment are eligible for up to 80 hours based on the combined FTE of all active appointments.

Last Updated: March 24, 2020

We ask that you use the tools licensed for University use as much as possible. Zoom requires users to sign-in through authentication, which meets FERPA standards. If there are no reasonable ways for your advisee to use Zoom and you must do a phone appointment, please confirm the student's identity by asking 3 non-directory information questions you can ask based on the information available to you in MyDegrees. Examples:  What is a class you are registered for this term? What grade did you receive in XXX last term? What is your GPA? What is a course you transferred from XXXX College?

Due to social distancing recommendations, you may meet with an advisee who is in the presence of others. The student must use discretion regarding their privacy and meeting remotely. 

Last Updated: March 19, 2020

Please contact OSU Global Opportunities for more information. All non-essential OSU-related travel, including study abroad programs for spring, is suspended; summer is under consideration.

Last Updated: March 19, 2020

NSF is working with federal partners on a number of travel proposal and award-related issues pertaining to COVID-19. NSF will release that information and provide guidance as information becomes available. In the meantime, the university will honor costs associated with canceled or postponed OSU-sponsored travel or conferences by employees or students. For expenses related to travel that has been canceled and that is funded on a grant index, we will consult with the funding agency to see if they will reimburse costs incurred.  If it is determined that the funding agency cannot provide reimbursement, the university will reimburse for those expenses. Please retain documentation of the determination and submit with your travel reimbursement request.  Be sure to request your travel provider to waive any postponement fees, or provide a refund and waive any cancellation fees, which many are doing at present.

Last Updated: March 23, 2020

Yes. There is a website called Keep Working that provides a number of helpful resources and information pertaining to remote work.

Last Updated: March 24, 2020

According to the U.S. government, the visa status for international students staying in the U.S. will not be affected during the COVID-19 outbreak. International students considering returning to their home country should consult the Office of International Services.

Last Updated: March 19, 2020

Yes, a prepaid cell phone can be paid for with university funds to cover the period that employees are required to work from home in accordance with OSU COVID-19 guidance.  Supervisors should authorize the purchase of the appropriate number of minutes and data based on each individual employee’s anticipated workload and job requirements.

Last Updated: March 27, 2020

Yes, the cost of internet for employees who don’t otherwise have an internet connection can be paid for with university funds for the monthly periods that employees are required to work from home in accordance with OSU COVID-19 guidance. However, prior to purchasing home internet services for their staff, supervisors should first consider the feasibility of accessing a local hotspot or obtaining “free or discounted internet” for their staff that may be available from various internet service providers (ISP) as part of their public response to COVID-19. For more information on these options see this article. For general information about working from home, please visit the Keep Working website. 

Last Updated: March 27, 2020

You may be able to register for and take remotely delivered courses or Ecampus online courses from outside of the US. However, please consider that the OSU Spring 2020 Ecampus schedule of courses is limited both in variety and in class-size capacity. In addition, access to Ecampus online courses or remote delivery of courses may vary depending on global time differences, US export control laws, local laws and restrictions in the student’s home country, access to reliable internet and a reliable computer. Instructors will deliver courses remotely at their scheduled Pacific Daylight Time (PDT). Be sure that you will have access to Canvas, Zoom, VPN and other software supported by OSU.

Last Updated: March 25, 2020

As you are aware, personal protection equipment (PPE) supplies required by health providers in Oregon are running low. It is essential that we collect supplies from all units and all facilities throughout the university. Therefore, please read carefully below and respond immediately to Mike Bamberger, OSU's emergency manager. Mike is responsible for the university-wide response on helping with the PPE matter. Mike’s contact information: michael.bamberger@oregonstate.edu; W: 541-737-4713; C:  541-758-9126.

Please inventory and collect all of the following items:

  • N95 masks
  • Surgical (ear loop) masks
  • Safety glasses/goggles
  • Gloves (latex or nitrile)
  • Disposable gowns
  • Cloth gowns (that can be laundered)
  • Scientific swabs (to take nasal cultures

Mike will coordinate assembling the university's inventory and notifying the State PPE Officer of availability. Please send him a list of all PPT supplies that your lab, office or facility has in stock. If you already sent information to Staci Simonich or the Research Office, let Mike know and he will double-check the information he has from the Research Office.

We are aware that some PPE supplies may be required to meet the needs that are deemed critical to maintaining OSU academic, research and operations.  In reporting your inventories to Mike, indicate whether you believe reported supplies are critical or non-critical/surplus.

Mike will track what is reported and collected by each department/point of contact and coordinate pickup of items. If not needed, PPE supplies will be returned after the immediate crisis. Please be advised that we have no solution for reimbursement at this time. We will certainly do what we can to address losses units face, but our first priority must be meeting this urgent public health need. By state law, all supplies must be inventoried and made available to coordinating state authorities as soon as possible. The impact to grants and research will have to be addressed when operations normalize.

Last Updated: March 23, 2020

If someone living in one of our halls is diagnosed with this virus, OSU and UHDS will work closely with Benton County Health on our response protocol. UHDS has identified spaces that can be set aside for students to move into should the need for self-isolation arise.  Any health information that impacts the larger community will be communicated broadly and appropriately.

Last Updated: March 18, 2020

Oregon State University will notify the university community as soon as we become aware of any positive COVID-19 cases in the OSU community that are verified by the corresponding county health authority.

Last Updated: March 15, 2020

Employees not able to work due to the university’s COVID-19 response or their own personal or wellness circumstances, may utilize the following university employee benefits, consistent with existing policies, in the following order:

  • Up to 80 hours of paid COVID-19 leave (pro-rated to FTE)
  • All accrued sick leave, personal leave and vacation leave (for positions eligible to accrue personal and/or vacation leave)
     

Based upon the position that an employee holds, there may be additional options for leave.

Academic and professional faculty may request use of the Unearned Sick Leave Advance program. Classified employees and Graduate Assistants have use of donation programs contained within the respective collective bargaining agreements between their union and the university.

Note that hours of leave recorded should not exceed the number of hours the employee would normally have been scheduled to work.  For example, if an employee normally works 15 hours per week, 15 hours of leave should be recorded. At no time should leave usage place an employee into overtime (more than 8 hours per day or 40 hours in a week).

Last Updated: March 24, 2020

No. Coronaviruses are a large family of viruses, some causing illness in people and others that circulate among animals. 

COVID-19 is not the same as the coronavirus that causes Middle East Respiratory Syndrome (MERS) or the one that causes Severe Acute Respiratory Syndrome (SARS). 

There are ongoing investigations to learn more. This is a rapidly evolving situation. Information will be updated by The Centers for Disease Control (CDC) as it becomes available.

Last Updated: March 15, 2020

Yes, University Housing & Dining Services residence halls and dining locations will remain open during finals week, spring break and spring term, even while the campus is utilizing modified remote teaching and social distancing in response to COVID-19.

All campus residents must sign up for  break housing via MyUHDS. The application to stay over spring break closes at 5:00 p.m. Fri., March 20, 2020.

Dining locations will be open during spring break. Students are advised to check Food@OSU for updated hours and locations. In addition, student meal plans will reload for spring term on Mon., March 23.

Last Updated: March 26, 2020

Following the governor’s executive order on March 23, 2020, and President Ray’s subsequent message urging the OSU community to stay home, we ask on-campus residents – who already have left campus – to strongly consider staying in their home communities while taking remote OSU spring term classes. For those residents who determine that staying in their residence hall is the best option for them, we will continue to remain open and provide safe housing and dining services.

Last Updated: March 26, 2020

Currently, there is no vaccine available to protect against COVID-19.

Last Updated: March 15, 2020

Some agencies have specific guidance, while others do not. We will update this site with agency guidance as available. The below links contain some new information.

Last Updated: March 23, 2020

Due to the unprecedented circumstances related to the COVID-19 pandemic, enforcement of the First-Year Experience Live-On Requirement for first-year students not otherwise eligible for an exemption will be suspended for spring term 2020.

Enforcement of this requirement will resume for incoming fall 2020 students unless otherwise communicated.

Last Updated: March 26, 2020

OSU Cares for the Health and Well-being of all OSU students

The new coronavirus disease (COVID-19) is impacting people all over the world. We know it is hard to be away from home during this time.

If you are experiencing increased anxiety or stress related to concerns for family members in China, please contact Counseling and Psychological Services at 541-737-2131 to speak with someone.

You can contact Pei-Chun Hou at peichu.hou@oregonstate.edu  to connect with a counselor who speaks Mandarin Chinese.

If you have any questions about how to keep yourself healthy, and how best to support the health of students around you, please contact Student Health Services Nurse Advice line at: 541-737-2724

We are here to help.

Last Updated: March 15, 2020

Yes. Consistent with existing university policy and collective bargaining agreements, an employee may utilize sick time to care for a family member.

Last Updated: March 24, 2020

You should confirm that the student has a Consent to Release Information form on file. If the student does not, please ask them to submit this form for future appointments. As a temporary solution, please ask the student to send, from their OSU email address only, an email stating, "I consent to allow [name of person] to join me for my advising appointment on [date] because [purpose for the person joining]." These are required elements under FERPA. This is a one-time, temporary solution and does not authorize future release; the student should submit the Consent to Release Information form.

Last Updated: March 19, 2020

The FTE of your current, active appointment applies.

Last Updated: March 24, 2020

If you are having problems with your internet connection, there are a few things to keep in mind. Ensure that VPN is not active during your session; this can have a serious impact on performance. You may wish to limit other devices, applications and users accessing your internet connection simultaneously; streaming lectures and online meetings require about 2.0Mb/sec to operate well. You may wish to test your internet speed and ensure that the issues are not related to your personal internet connection. If you are unable to resolve your home connection issues, you may wish to explore other connection options. As a final idea, many computer labs and our campus wifi are still open and available on campus and can be thoughtfully used in a way that honors social distancing.

Last Updated: March 23, 2020

All OSU research compliance functions (Environmental Health and Safety, Biosafety, Human Research Protection Program, Institutional Animal Care and Use Committee, Conflict of Interest, Small Boat & Dive Safety, etc.) are fully operational. 

Given the need to practice social distancing, research that involves human subjects must be limited. Effective March 21, 2020, in-person research study visits must be discontinued unless those visits have a direct therapeutic benefit to the subjects and are essential for the subjects’ health and safety (more information to help this determination can be found here: https://research.oregonstate.edu/irb/covid-19-information).  This directive applies to research conducted by OSU researchers at any site worldwide.

If you have questions, please consult the appropriate department web pages for contact information and relevant FAQs, for example see  Human Research Protection Program COVID-19 information and Institutional Animal Care and Use Committee (IACUC) COVID-19 information.

Last Updated: March 23, 2020

We currently have no available guidance on whether the additional costs will be allowable, and we recommend that you use your best judgment when making these decisions. Prior approval from the sponsor may be required, so please contact OSRAA in these cases. If you decide to move forward with incurring additional costs, please retain detailed documentation and make the Research Office aware so that we can track all such instances in case there is an opportunity for reimbursement.

Last Updated: March 15, 2020

Zoom has acknowledged capacity issues and delays in recorded meetings being available for download. The service provider has tripled its computing power for processing videos; you should expect that recordings will be available a few hours after the recording takes place, but in some cases this may take up to a day.

Last Updated: March 18, 2020

Please talk to your Resident Director and access the Virus Response Room Change process to move rooms. You can also contact the hall staff member on duty on your hall’s duty phone.

Last Updated: March 18, 2020

Yes, eligible employee or student reimbursements under the OSU travel policy for canceled or postponed OSU-sponsored travel or conferences will be honored by the university.  Please retain documentation of the cancelled airfare, conference registration and lodging and submit with your travel reimbursement request. We encourage you to check with your travel provider as many are waiving change or cancellation fees so that travelers can postpone their travel plans with little or no penalty.

Last Updated: March 23, 2020

You can stay in the United States on an expired F-1/J-1 visa as long as you maintain your immigration status by being in possession of a valid I-20/DS-2019 and an I-94 Arrival/Departure record, and by meeting normal enrollment requirements.

Last Updated: March 25, 2020

Oregon Gov. Kate Brown on March 23, 2020, signed Executive Order 20-12 (PDF), directing individuals to minimize travel, other than essential travel to or from a home, residence, or workplace; for obtaining or providing food, shelter, essential consumer needs, education, health care, or emergency services; for essential business and government services; for the care of family members, household members, elderly persons, minors, dependents, persons with disabilities, or other vulnerable persons, pets or livestock; travel as directed by government officials, law enforcement, or courts; and other essential travel consistent with the directives of the governor’s executive orders and guidance from the Oregon Health Authority.

Please check the Oregon Health Authority and Office of the Governor for travel guidance and restrictions within Oregon.  

Until further notice, all non-essential OSU-sponsored travel is suspended. 

OSU is strongly discouraging all other travel, including personal travel.

Exceptions to OSU’s travel suspension may be granted by the relevant dean, vice provost or vice president. Exceptions should be rare, and requests should weigh the relative risks of travel against the potential serious disruption to research or university programs. The travel destination site must provide for maximum social distancing. Examples of essential travel may include:

  • Travel required to fulfill contractual agreements and that may not be cancelled or postponed under the terms of those agreements;
  • Field work-related travel with seasonal or other particular constraints;
  • Approved internships where the internship requires travel to or from a non-OSU site that remains open, and the internship has seasonal or other particular constraints;
  • OSU-sponsored travel to conduct a critical function;
  • Travel—generally by automobile—between university locations that is essential to maintain business continuity or to carry out critical research, teaching, engagement, operational or leadership activities. (In these cases, we ask travelers to take care to sanitize their vehicles, especially motor pool or other shared use vehicles; manage occupancy in order to maximize social distancing; avoid overnight stays; and limit use of hotels or other public spaces when possible.)

Domestic travel guidelines are changing relatively quickly. Some states have implemented stay home or lockdown orders, restricting domestic travel. If you must travel, we strongly encourage travelers to monitor the Centers for Disease Control and Prevention travel in the U.S. We further encourage travelers to closely monitor the COVID-19 situation while away.

Last Updated: March 26, 2020

Until further notice, all non-essential domestic and international OSU-sponsored travel is suspended.

OSU is strongly discouraging all other travel, including personal travel.

On March 19, 2020, the U.S. Department of State raised the Global Travel Heath Advisory to Level to 4: Do Not Travel. The warning includes the following:

“In countries where commercial departure options remain available, U.S. citizens who live in the United States should arrange for immediate return to the United States, unless they are prepared to remain abroad for an indefinite period.”

Be aware that countries are implementing both international and internal movement restrictions, enforcing curfews, and commercial air travel options are becoming very limited in certain places. Your best resources for inquiries about flight availability are the individual air carriers serving each specific country.

Continue to stay informed about your travel destinations by checking the U.S. State Department and U.S. Centers for Disease Control (CDC) websites, registering for the STEP Program or the Ministry of Foreign Affairs of your country of citizenship, monitoring local news, following the guidance of local authorities and consulting with the international insurance provider

Last Updated: March 26, 2020

Oregon Gov. Kate Brown on March 23, 2020, signed Executive Order 20-12 (PDF), directing individuals to minimize travel, other than essential travel to or from a home, residence, or workplace; for obtaining or providing food, shelter, essential consumer needs, education, health care, or emergency services; for essential business and government services; for the care of family members, household members, elderly persons, minors, dependents, persons with disabilities, or other vulnerable persons, pets or livestock; travel as directed by government officials, law enforcement, or courts; and other essential travel consistent with the directives of the governor’s executive orders and guidance from the Oregon Health Authority.

Please check the Oregon Health Authority and Office of the Governor for travel guidance and restrictions within Oregon.  

International travelers should be aware that travel restrictions are changing very quickly.  On March 19, 2020, the U.S. Department of State raised the Global Travel Heath Advisory to Level to 4: Do Not Travel. The warning includes the following: 

“In countries where commercial departure options remain available, U.S. citizens who live in the United States should arrange for immediate return to the United States, unless they are prepared to remain abroad for an indefinite period.”

Be aware that countries are implementing both international and internal movement restrictions, enforcing curfews, and commercial air travel options are becoming very limited in certain places. Your best resources for inquiries about flight availability are the individual air carriers serving each specific country.

If you must travel abroad, please stay informed about your travel destinations by checking the State Department and CDC websites; registering for the STEP Program or Ministry of Foreign Affairs of your country of citizenship; monitoring local news; following the guidance of local authorities; and consulting with your international insurance provider.

Please follow these precautions and advice:

  • Stay informed.
  • Be prepared.
  • Check with airlines and minimize layovers and transfers when possible.
Last Updated: March 26, 2020

Only if there is documentation of approval by a dean, vice provosts or vice presidents. Emails are sufficient.

Last Updated: March 23, 2020

Yes. It is recommended that all OSU personnel postpone booking future OSU-sponsored travel until the non-essential travel suspension is lifted.

Last Updated: March 23, 2020

The Centers for Disease Control and Prevention does not recommend that people who are well should wear a face mask to protect themselves from respiratory diseases, including the COVID-19. Face masks should be used by people who show symptoms of COVID-19 to help prevent the spread of the disease to others. The use of face masks is also crucial for health workers.  

Oregon State University recognizes that in many countries it is common for people to wear masks during this type of health situation.  In many global cultures, wearing a mask may be seen as respectful and a preventive measure for any type of contact between individuals, enabling better well-being of the community—and not an indication that someone with a mask is not well.  The OSU community is international with students from over 100 countries, and we should all be respectful of some people’s preference to wear a mask.

Last Updated: March 15, 2020

Employees are the best judge of when they need to stay home and how to protect their health at work. Employees should feel supported in taking sick leave and working remotely.   

Last Updated: March 24, 2020

While we recommend an employee seek guidance from health experts, we do not recommend requiring a doctor’s release.  In limited circumstances, the unit may request a doctor’s note should there be reason to believe the employee’s return would be hazardous to themselves or other employees. Prior to requesting a doctor’s note, please confer with your designated Human Resources Strategic Partner (HRSP).

Last Updated: March 17, 2020

At this time, the CDC does not have evidence to suggest that animals or animal products imported from China pose a risk for spreading COVID-19 in the U.S. 

The United States Department of Agriculture regulates imports of animals and animal products, and CDC regulates imports of animals and animal products that are capable of spreading human disease.

Last Updated: March 15, 2020

There have been several updates from the U.S. federal government that temporarily allow international students to participate in remote delivery of courses, Ecampus online classes or a combination of both while retaining their immigration status during spring term 2020. These include students who are:

  • Continuing international degree-seeking and exchange students in or outside the U.S.
  •   New spring 2020 term international degree-seeking and exchange students in the U.S.

Students admitted for spring 2020 who will be outside of the U.S. will be required to defer their admission to a future term.

However, students in Academic English, Undergraduate Pathway, Undergraduate Transfer,  Graduate Pathway, and Study Abroad with English programs are not eligible for Ecampus online course registration under the current guidance.

For the most up-to-date information and specific counsel based on your individual situation, please contact the Office of International Services. You may also refer to the email you received from the Office of International Services on March 19, 2020.

Last Updated: March 23, 2020

If you develop a fever and symptoms of respiratory illness, such as cough or shortness of breath, within 14 days after travel from Wuhan, China, you should call ahead to a healthcare provider and mention your recent travel or close contact. 

If you have had close contact with someone showing these symptoms who has recently traveled from this area, you should call ahead to a healthcare provider and mention your recent travel or close contact. 

Your healthcare provider will work with your state’s public health department and CDC to determine if you need to be tested for COVID-19.

Last Updated: March 15, 2020

University academic and remote meeting tools, including Canvas and Zoom, should be used to minimize in-person meetings. If an in-person meeting is required, arrange the room and facilities in such a way to accommodate social distancing of at least 6 feet. Additional information can be found at these websites: Keep Teaching and Keep Working.

Last Updated: March 20, 2020

Class sections taught remotely should meet via Zoom at the scheduled time, and the expectation is that students will be attending class in this fashion. In Zoom, sessions can be recorded. Zoom produces a file that can be linked to Canvas. (Note that this file is very large, and should not be emailed.) In this way, anyone who missed class or wishes to review can watch the video later. Faculty are encouraged to provide other content on Canvas that helps students, but Zoom meetings at the scheduled time should anchor remote teaching. If the same course is taught via Ecampus and have already prerecorded lectures, these are fine to use as long as you attend via Zoom during class time for questions and supplemental instruction.

Last Updated: March 15, 2020

Supervisors should follow their normal communication procedures with their staff. If it is common practice to let others on the team know that one of the team members is out of the office, then the supervisor should continue this practice. At no time should the supervisor be communicating personally identifiable or specific information related to an illness or medical condition of an employee. 

Last Updated: March 17, 2020

OSU will be sending regular updates to the university community and will keep resources up-to-date available on our dedicated COVID-19 website. For this reason, we ask that supervisors limit their communication related to COVID-19 to updates specific to operational matters within a department or unit.

Last Updated: March 17, 2020

We do not recommend returning home if you plan to apply for Optional Practical Training (OPT) or Academic Training (AT). It is not clear if travel will continue to be restricted. If travel restrictions remain in place, your return to the US, may be delayed beyond the program end date on your I-20/DS-2019. It is not recommended to apply for OPT or AT while outside the US since you need to show valid immigration status with your current I-94 record at the time of application.  If you have questions, please consult with an international student adviser before you travel.  

Last Updated: March 25, 2020

There may be situations where you find that a grant-funded student or staff member is not able to perform their duties, and you may have questions about continuing to charge their time to your grant. We are working with granting agencies to clarify how they want to address these concerns and will provide updates.

Some new guidance is available (see for example, NIH Information for NIH Applicants and Recipients of NIH Funding and NSF Implementation of OMB Memorandum M-20-17) though many questions remain. We continue to track developments. Please do not change labor distributions until we have clearer guidance.

Last Updated: March 24, 2020

Currently restrictions on entering the U.S. from international travel can be found in the March 19, 2020 COVID-19 update from the U.S. Department of State:

No entry to any non-U.S. citizen or non-U.S. permanent resident who has been in mainland China, Iran and other specified European countries within the previous 14 days prior to their arrival to the U.S.

These specified European countries are: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland. As of March 16, 2020, the following countries are also included: United Kingdom, excluding overseas territories outside of Europe, and the Republic of Ireland.

This prohibition does not apply to U.S. citizens and permanent residents and other individuals who are identified in the presidential proclamation.  

U.S. citizens and permanent residents who have been in China, Iran, or one of the European countries specified above within 14 days prior to their arrival to the U.S. will be directed by the U.S. government to one of 13 U.S. airports for enhanced entry screening.  If not symptomatic for COVID-19, these travelers will be permitted to reach their final destination but must self-quarantine for 14 days. If symptomatic for COVID-19, these travelers will be referred to the U.S. Centers for Disease Control for medical evaluation.

For information about travel restrictions between Canada, Mexico and the USA, please reference the Department of Homeland Security Fact Sheet.

U.S. Centers for Disease Control (CDC) guidance for those returning to the U.S.:

  • The CDC asks any travelers arriving to the U.S. from a location abroad with a CDC Level 3 Warning to stay at home for 14 days.
  • For those arriving from all other locations:
    • Monitor your health and practice social distancing. Social distancing means staying out of crowded places, avoiding group gatherings, and maintaining distance (approximately 6 feet or 2 meters) from others when possible.
    • If you get sick with fever (100.4°F/38°C or higher), cough, or have trouble breathing:
      • Seek medical advice. Call ahead before going to a doctor’s office or emergency room.
      • Tell your doctor about your recent travel and your symptoms.
      • Avoid contact with others.
      • Do not travel while sick.
      • Cover your mouth and nose with a tissue when coughing or sneezing.
Last Updated: March 26, 2020

Until further notice, all non-essential OSU-sponsored travel is suspended. At this time, OSU-sponsored spring 2020 and selected summer 2020 study abroad programs have been either postponed or cancelled. Please contact the OSU Office of Global Opportunities (OSUGO) for the most updated information.

Exceptions to OSU’s travel suspension are for essential OSU-sponsored travel.  Exceptions may be granted by the relevant dean, vice provost or vice president. Exceptions should be very rare, and requests should weigh the relative risks of travel against the potential serious disruption to research or university programs. Examples of essential travel may include:

  • Travel required to fulfill contractual agreements and that may not be cancelled or postponed under the terms of those agreements;
  • Field work-related travel with seasonal or other particular constraints;
  • Travel—generally by automobile—between university locations that is essential to maintain business continuity or to carry out critical research, teaching, engagement, operational or leadership activities. (In these cases, we ask travelers to take care to sanitize their vehicles, especially motor pool or other shared use vehicles; manage occupancy in order to maximize social distancing; avoid overnight stays; and limit use of hotels or other public spaces when possible.)

The international travel restrictions are changing very quickly. If you must travel abroad, we strongly encourage travelers to monitor the Centers for Disease Control and Prevention travel restrictions, the U.S. Department of State warning levels for COVID-19 risk, and to check early with the Office of International Services to ensure that no additional restrictions have been put in place. We further encourage travelers to closely monitor restrictions while away.

Please follow these precautions and advice:

  • Stay informed about your travel destinations by checking the Centers for Disease Control and Prevention (CDC) and U.S. State Department websites above.
  • Check with airlines and minimize layovers and transfers when possible.
Last Updated: March 23, 2020

Enhanced touchpoint cleaning is taking place using a disinfectant that is effective on human coronavirus. Touchpoints include door knobs and handles, faucet handles, soap dispenser levers, paper towel dispenser controls, elevator button panels and light switches. This enhanced cleaning will continue throughout the period of time that is indicated by local health authorities.

Last Updated: March 20, 2020

Coronaviruses are a group of common viruses. Some affect animals; others can also affect humans. Seven different coronaviruses, that we know of to date, can infect people. Human coronaviruses commonly cause mild to moderate upper-respiratory infections, like the common cold. They can also cause more severe illnesses such as bronchitis and pneumonia.

There are several different types of human coronaviruses. The 2019 Novel Coronavirus (COVID-19), the Middle East respiratory syndrome (MERS), and severe acute respiratory syndrome (SARS) coronaviruses are all human coronaviruses.

Last Updated: March 15, 2020

You will need internet access and a computer running an updated, currently supported operating system. Your device needs to have a video camera and a microphone to enable videoconferencing.

Last Updated: March 15, 2020

Symptoms depend on the type of coronavirus and severity of the infection. Mild to moderate upper-respiratory infections (such as the common cold) exhibit symptoms including:

  • Runny nose
  • Headache
  • Cough
  • Sore throat
  • Fever
  • Overall sick feeling

Some coronaviruses cause severe symptoms. The infections may develop into bronchitis or pneumonia, and cause symptoms such as:

  • Fever, which may be very high with pneumonia,
  • Cough with mucus,
  • Shortness of breath,
  • Chest pain or tightness when breathing and coughing.

If you are worried about your symptoms, call the SHS nurse advice line at 541-737-2724.

Last Updated: March 15, 2020

There are no specific treatments. With mild to moderate infections, most people get better on their own. You can relieve your symptoms by:

  • Taking over-the-counter medicines for pain, fever, and cough. (Note: Do not give aspirin to children and do not give cough medicine to those under age four.)
  • Using a room humidifier or taking a hot shower to help ease a sore throat and cough.
  • Getting plenty of rest.
  • Drinking fluids.

For people infected with COVID-19, there is no specific antiviral treatment recommended. Instead, infected people should receive care to help relieve symptoms. Learn more about COVID-19 Treatment.

Last Updated: March 15, 2020

There is no specific antiviral treatment recommended for COVID-19 infection. People infected with COVID-19 should receive supportive care to help relieve symptoms. Learn more about COVID-19 Treatment.

Last Updated: March 15, 2020

Maintaining research continuity is a critical function and should continue. However, all researchers who are able to work from home should do so until further notice. Some OSU employees will be required to continue working in OSU facilities around the state, including in labs and research spaces, to deliver critical services. Researchers who are not designated to continue working in an OSU facility should work from home to facilitate social distancing.

Other research and business continuity considerations:

  • Work with your OSU Human Resources Strategic Partner to complete your unit’s continuity plan. This plan will include identifying essential personnel and assuring they know what to do in the current state of minimal operations. It also will include communication planning, including the sharing of cell phone numbers among members of your work and research team.
  • Identify research priorities to be addressed in the state of minimal operations.
  • Inventory and perform advance testing to ensure remote internet access to files, data, servers, etc.
  • Prioritize research experiments, as appropriate.
  • Be on the lookout for information regarding human and animal subject research. Plan for the potential need to modify activities.
  • Plan for potential disruptions to research acquisitions, imports, exports and transfers.
  • Plan for remote proposal submission.
  • Review the university’s current travel guidelines on the COVID-19 website before making travel plans.
Last Updated: March 23, 2020

The university is sharing frequent COVID-19 updates and public health and prevention information by emails to faculty, staff and students, as well as on the university’s COVID-19 website that is easily located through a link from the university’s home page. 

Last Updated: March 19, 2020

If an employee is sick, it is essential that supervisors express concern for the employee’s well-being and advise the employee to stay home. Supervisors should advise the employee immediately to contact by phone their primary care provider and seek an appointment, or if they are seriously ill, contact by phone an emergency medical care provider. They should always call before going into the clinic or an emergency clinic. If the employee does not have a primary care health care provider, they can contact Student Health Services or the local county health department in the community in which they reside.

Last Updated: March 17, 2020

If an employee is sick, it is essential that supervisors express concern for the employee’s well-being and advise the employee to stay home. Supervisors should advise the employee immediately to contact by phone their primary care provider and seek an appointment, or if they are seriously ill, contact by phone an emergency medical care provider. They should always call before going into the clinic or an emergency clinic. If the employee does not have a primary care health care provider, they can contact Student Health Services or the local county health department in the community in which they reside.

Last Updated: March 24, 2020

Ecampus online courses are typically pre-recorded and accessible at time any of the day. These courses may have class size capacity like traditional on-campus courses. While Ecampus classes may be allowed for immigration purposes, OSU spring 2020 Ecampus schedule of courses is limited both in variety and in class-size capacity. Therefore, unless you are already enrolled in Ecampus classes, it may be challenging to find a full-time course load of all Ecampus courses.

Last Updated: March 25, 2020

Remote teaching delivery is when a faculty member facilitates the delivery of their in-person course instruction from a different location by using tools such as Canvas and Zoom. There are online and telephone resources readily available to help students navigate all aspect of online delivery, including Zoom, on the Keep Learning website. Remote teaching delivery is not the same as offering a course online through Ecampus. The remote facilitation may occur at regularly scheduled Pacific Daylight Time (PDT) just as if the class was being taught in a regular classroom.

Last Updated: March 25, 2020

The recent decision to close K-12 schools throughout Oregon has impacted significantly OSU families. The following guidance applies to all Oregon State University employees.

The university recognizes that good child care is a scarce commodity at any time within most communities in Oregon. During COVID-19, it will be even more difficult for families to find child care given recent school and child care center closures. Therefore, as a university, we should expect that the primary strategy for many families will be to keep their children at home.

The need to keep children home may require an OSU parent or guardian to stay home to provide care. As an employer, OSU seeks to support those who need to stay home to provide for their children by acknowledging that normal expectations around remote work will be relaxed during COVID-19. Remote work arrangements at this time will assume that in many cases, some employees also will be balancing child care with work activities. During this time, we anticipate that OSU families will use a variety of strategies that make sense for their situation, including engaging other family members to watch children during the workday or trading off remote work and child care. In all cases, we trust OSU families to do their best under these unprecedented circumstances, and we urge supervisors and employees to use common sense and creativity in their operational work continuity plans.

Finally, while the university encourages flexibility and creativity in supporting child care strategies, we cannot support introducing children into OSU work environments during COVID-19. Bringing children, even older teenagers, to work is not an acceptable child care strategy. Supervisors are not authorized to approve such arrangements.

The OSU Family Resource Center on the Corvallis campus is available for consultation regarding alternate child care arrangements.  The center can be reached at familyresources@oregonstate.edu. Additional information can also be found at the Oregon Early Learning.

In addition, OSU has an institutional membership to Care.com, where local in-home child care providers can be found. For more information please go to Care.com Memberships.

Please contact AskHR@oregonstate.edu should you have any questions.

Last Updated: March 24, 2020

Please visit the Center for Fraternity & Sorority Life website for communication that has been shared with fraternity/sorority leadership and review answers to frequently asked questions. To connect to a staff member, email cfsl@oregonstate.edu or call 541-737-5432 and leave a voicemail. Phone calls will be returned within one business day.

Last Updated: March 24, 2020

Please contact our office by emailing housing@oregonstate.edu so we can discuss your options to get your personal items and cancel your contract.

UHDS is working to identify a third party contractor that complies with OSU contract requirements that we can connect students with to manage the packing, removal, shipping, and potential storage for items left behind in rooms. Students would contract with this to-be-determined entity, pay for the services, and assume any and all liability around this process.

Steps for a student who is unable to return to Corvallis to retrieve their belongings:

  • Student should fill out their cancellation request via MyUHDS if they have not already done so.
  • Student should fill out the online shipping request form.
  • If student has not accessed the building during spring term, UHDS will credit back their spring term room and dining charges after the survey has been completed and the cancellation request is submitted.
  • Student should mail their key back to UHDS at this address:

    Kathryn Magura
    University Housing & Dining Services
    Oregon State University
    957 SW Jefferson Ave.
    Corvallis, OR  97333

Student must work with UHDS and the selected OSU third-party moving contractor to have items shipped or stored off-campus at the student’s expense.

Last Updated: March 26, 2020

Every individual’s situation is different. We understand your concern about the current situation, which is very fluid and dynamic. It is important to understand the impact taking time off may have on your immigration status or immigration benefits.

  • If you enroll full-time in spring term, OSU can keep your SEVIS record active.
  • If you decide to take spring term off or register less than full-time, it is highly recommended that you contact an international student adviser in OIS to discuss your personal situation. 
  • Travel is not recommended if you are close to graduating and planning to apply for Optional Practical Training (OPT) or Academic Training (AT) as this may make you ineligible for these benefits.
Last Updated: March 25, 2020

Please remain mindful of social distancing and if you develop symptoms contact the SHS Nurse Advice Line.

Last Updated: March 18, 2020

If you are not well, remain in your residence hall and contact your primary care physician, Student Health Services, or a local emergency medical care provider.

Last Updated: March 18, 2020

A novel coronavirus is a new coronavirus. Learn about 2019 Novel Coronavirus.

Last Updated: March 15, 2020

Remote teaching delivery is when a faculty member facilitates the delivery of their in-person course instruction from a different location by using tools such as Canvas and Zoom. A faculty guide to remote teaching delivery is available on the Keep Teaching website. Additionally, there will be online and telephone resources readily available to help students navigate all aspect of online delivery, including Zoom, on the Keep Learning website . Remote teaching delivery is not the same as offering a course online though Ecampus.

Last Updated: March 19, 2020

Every researcher should complete ongoing experiments as expediently as possible while engaging fully in social distancing. Researchers planning to start new experiments should consider approaches that allow for the cessation of operations with little notice while retaining the relevancy of the data collected up until that point.

Last Updated: March 23, 2020

The leave is available for use beginning March 15, 2020.

Last Updated: March 24, 2020

We expect that OSU’s Office for Sponsored Research and Award Administration (OSRAA) will be able to submit proposals, negotiate and accept awards, issue subcontracts/subawards, and submit and process other sponsor requests even if staff are working remotely. OSRAA email and voice messages will be monitored during this period of remote work, please contact us via email or phone. In-person services are not available. Our experience is that federal agencies are very flexible about deadlines under difficult circumstances beyond our control. However, if agencies are officially closed, proposals will most likely remain in a queue, pending resumption of agency operations as has been the case during federal budget-related shutdowns.

Last Updated: March 23, 2020

Public health officials are working to identify the source of the Novel Coronavirus (COVID-19).

Many patients in the early outbreak in Wuhan, China had some link to a large seafood and animal market. This suggests that the virus may have emerged from an animal source. Officials are analyzing the genetics of this virus to learn its specific source. 

Other coronaviruses that emerged to infect people came from animals. SARS came from civet cats and MERS came from camels.

Last Updated: March 15, 2020

Please see the OSU Libraries' updates on their services for faculty and services during spring term.  

You may also want to consider how necessary limitations in library services may affect the design of assignments in your course (e.g., research papers or projects, students using Course Reserve items, etc.).

Last Updated: March 25, 2020

Dining locations will be open during spring break. Students are advised to check Food@OSU for updated hours and locations. In addition, student meal plans will reload for spring term on Mon., March 23.

Last Updated: March 16, 2020

Currently, there is not a centralized exam proctoring option for spring on-campus courses. Faculty are encouraged to consider alternative assessments or non-proctored "take home" exams; see recommendations and ideas about Exams DuringTimes of Remote Teaching [link].

If a campus course has moved to remote delivery, the faculty member cannot require students to pay to use ProctorU or another web-based proctoring service because the course must have had a statement in the course notes (visible in the Schedule of Classes) before registration opens to notify students about potential additional course-related fees. If a department/unit wants to use a proctoring service for their assessments in their on-campus courses during spring term, the department/unit would need to cover any student fees associated with proctoring.

Last Updated: March 25, 2020

OSU maintains various campus resources to assist students financially impacted by COVID-19, including:

Last Updated: March 20, 2020

OSU takes matters of bias very seriously. We strive to be an inclusive and caring community, and the university does not tolerate xenophobia, racism or prohibited discrimination. If you have experienced a negative interaction as a result of fear about COVID-19, you are encouraged to complete a Bias Incident Report. The bias incident report intake process includes consulting with the Equal Opportunity and Access Office to determine whether they are best positioned to respond based on the content of the report. You can also report a bias incident to your advisor or, if you are an INTO student, to an INTO OSU care team member. It is very important that the university is made aware of bias incidents. The COVID-19 situation requires caring and support for each other, and is not the time to be fearful of our fellow OSU community members. This is the time to support each other.

Last Updated: March 15, 2020

If you think you have been exposed to COVID-19 and develop a fever and other symptoms, such as cough, shortness of breath, sore throat and body aches, you should stay home; avoid close contact with others; and contact your primary health care provider via phone or secure patient portal for medical advice. The clinician may order a COVID-19 test.

For more information: Call the Benton County Public Health Department COVID-19 phone bank at 541-766-6120. If you live in a different county, contact the local health authority. Call 211 to reach the Oregon Health Authority’s general information line for COVID-19. If you are having a medical emergency, call 911. 

Last Updated: March 27, 2020

Students planning to study abroad in spring should contact the OSU Office of Global Opportunities (OSUGO). At this time, OSU-sponsored spring 2020 and selected summer 2020 study abroad programs have been either postponed or cancelled.

For the most current information, please contact OSU GO directly. OSU GO staff advise students of their options for a particular situation to ensure that academic progress is not negatively impacted as a result of program postponement or cancellation.  

Last Updated: March 23, 2020

OSU recommends the use of Canvas and Zoom for remote teaching delivery. See information aboutusing these tools. For general technology and resources, see the Keep Working page. If you have specialized or unique software that you use in your classes, or if you need help with these tools, please contact your local IT support team or contact the Service Desk (541-737-8787) for assistance.

Last Updated: March 20, 2020

Patients with COVID-19 have reported symptoms including mild to severe respiratory illness with fever, cough, and difficulty breathing. Read about COVID-19 Symptoms.

Last Updated: March 15, 2020

Please remember that airfare should be booked only when it is determined to be essential travel by deans, vice provosts or vice presidents and such approval is documented in writing.  When booking essential travel, it is recommended that the traveler purchase refundable tickets. 

Last Updated: March 23, 2020

In the eventuality that the virus more directly impacts OSU, the university will use the COVID-19 website to provide information and send emails to ensure that all faculty, graduate teaching assistants and students are aware of changes that could affect face-to-face activities.

Last Updated: March 17, 2020

Oregon State University Library staff have suggested a number of online resources available to the OSU community:

Last Updated: March 15, 2020

If your concerns are beyond the scope of our office, we recommend you to speak with an immigration attorney.  Anyone with legal questions is strongly encouraged to seek qualified legal advice for their specific personal and family circumstances. Resources to find an immigration lawyer include:

  • OSU ASOSU Legal Services (a student-fee funded resource) – provides free attorney consultations directly to any OSU student, regardless of where the student is located. ASOSU Legal Services can be reached through their website or at (541) 737-4165
  • Oregon State Bar Lawyer Referral Service – initial 30 min. consultation for $35 with a member of the Oregon State Bar. Call (800) 452-7636 or visit their website
  • American Immigration Lawyers Association Immigration Lawyer Referral Service – provides referrals to immigration attorneys across the US
  • For information about what to expect when working with a lawyer, please read the information from the Oregon State Bar
  • Office of International Services – contact us for additional guidance on seeking legal advice
Last Updated: March 25, 2020

As instructed by Oregon Gov. Brown’s March 23, 2020, executive order, review of all OSU building operations is underway. An updated closure and reduced-operations list will be available at later date.

As of March 16, most campus buildings remained open.

In Corvallis, this includes: Student housing and dining centers, health services, the Memorial Union, Valley Library, Transportation Services, and the Student Accounts and Payroll office, although some services and hours of operation may be modified, so check their individual pages to see current schedules.

At OSU-Cascades, this includes: Obsidian Hall and Tykeson Hall, but both will have limited services and hours of operation.

At each facility that remains open, additional measures are being taken, including precautions to limit viral and bacterial exposure. Visitors to any OSU facility are also encouraged to follow CDC guidelines at all times.

While facilities are open, most programs and services will use remote methods for teaching, testing and meetings until further notice. Check individual departmental pages for how to access remote services.

Last Updated: March 24, 2020

If you require any assistance with remote teaching delivery, work with your local IT support team or contact the Service Desk (541-737-8787).

Last Updated: March 15, 2020

We recommend that supervisors regularly view resources found on the university’s COVID-19 website. Other credible sources of information include the Oregon Health Authority or the CDC.

If there are specific employee questions, please reach out to your designated Human Resources Strategic Partner or a member of the Employee and Labor Relations Team.

 

Last Updated: March 24, 2020

Exceptions to OSU’s travel suspension may be granted by the relevant dean, vice provost or vice president.

Last Updated: March 23, 2020

OSU trusts our employees to determine whether they are able to work due to personal or wellness circumstances.

As a reminder, we ask supervisors to apply a relaxed application of existing university and unit paid leave guidelines.

Last Updated: March 24, 2020

Given the extraordinary nature of the COVID-19 emergency, the US government will allow campuses to suspend the Ecampus online registration restrictions for international students during spring term 2020.  This temporary provision is only in effect for the duration of the emergency.

Under the current (March 13, 2020) guidance, continuing degree-seeking and exchange students with active SEVIS records who are eligible to enroll for spring term 2020 can benefit from this provision and maintain normal progress in their academic programs. Academic English, Undergraduate Pathway, Undergraduate Transfer Program, Graduate Pathway, and Study Abroad with English Programs may not be eligible for Ecampus online course registration under this guidance. The US government has not yet provided guidance for English Language Programs. We are seeking further clarification

New students admitted for spring 2020 who remain outside of the US are not eligible and will be required to defer their admission to a future term as their SEVIS records will not be in active status.

Returning/readmitted students and progressors (i.e., people who have already been in programs at OSU) can work with their academic advisers to enroll in classes if they are outside the US.  If these students have initial I-20s, they will need to work with an OIS advisor on a case-by-case basis to determine their immigration options. 

Last Updated: March 25, 2020

Instructional staff will be asked to allow maximum leniency in any necessary in-person attendance for immuno-compromised students and students with serious non-infectious illness. Students are encouraged to contact their instructor and/or teaching assistant if they believe in-person attendance is problematic. The university will continue to use the COVID-19 Updates website to provide information and send emails to ensure that all faculty and graduate teaching assistants are aware of concerns for immune-compromised students and students with serious non-infectious illness.

Last Updated: March 20, 2020

The COVID-19 leave will be paid and charged to departments under the same process as current sick leave. Grants will be responsible for this unanticipated expense.

Last Updated: March 24, 2020

Per current fiscal policy 03-140-408, expenses incurred because the employee is accompanied by a family member are not reimbursable. We encourage you to check with your travel provider as many are waiving change or cancellation fees.

Last Updated: March 23, 2020

If you are registered full-time for spring 2020 you can maintain your immigration status whether you are in the US or outside the US.  This includes students who are considered to be “full-time” for immigration purposes with approved alternate enrollments, reduced course loads, and vacation terms. 

On March 13, 2020, the US federal government said that US institutions can temporarily allow remote delivery of course material, Ecampus online courses or a combination of both course delivery options for international students based on the COVID-19 outbreak. Given the extraordinary nature of the COVID-19 emergency, the US government will temporarily suspend the online class restrictions for international students during this emergency.

Therefore, for spring term 2020, you may be enrolled in traditional on-campus classes with remote delivery, Ecampus online classes or a combination of both to fulfil your full-time registration requirements during the term.

While Ecampus classes may be allowed for immigration purposes, OSU spring 2020 Ecampus schedule of courses is limited both in variety and in class-size capacity. Therefore, unless you are already enrolled in Ecampus classes, it may be challenging to find a full-time course load of all Ecampus courses.

Last Updated: March 25, 2020

Questions will need to be emailed. That will be the most effective way for our office to answer and we will follow-up with a phone call if needed. For inquiries on general office processes, petitions, and forms, please contact registrars@oregonstate.edu.

Last Updated: March 25, 2020

OSU’s provisions for remote delivery of teaching and education services for students during the COVID-19 outbreak are not the same as the educational services offered through Ecampus. Remote delivery is short-term and involves faculty and students engaging in instruction and learning at the same time as an in-person class would have been held. Utilizing remote learning and remote meeting tools, OSU will continue to offer 200 undergraduate degree programs and 100 graduate degree programs. There are significant added expenses associated with shifting to remote delivery of courses. OSU’s current on-campus tuition and fee rates will not fully cover those expenses but OSU does not anticipate increasing or decreasing spring term tuition.

Student services at all OSU campuses and centers will continue to be offered during spring term, although some will be offered at a reduced level. Fees may be revised accordingly. In coordination with ASOSU and the Associated Students of Cascades Campus, OSU may propose to the university’s Board of Trustees at its April 3 meeting revised incidental fees for spring term. These revised student fees will recognize the variable service levels being provided to students while maintaining support for essential student health services and other programs.

Last Updated: March 25, 2020

As with other employee groups, student workers may be allowed to work remotely where the work is conducive to such arrangements.  Remote work assignments will be made at the discretion of supervisors, based upon business need and work availability, and are limited to the time that the university curtails operations due to COVID-19. Students working remotely will not be required to complete a telecommuting agreement.

Last Updated: March 24, 2020

Cashier service windows in the lobby of the Kerr Administration Building will be closed. However, staff will be working remotely with limited hours on-site to provide services.  For additional information visit, Cashier’s Office.

Last Updated: March 20, 2020

Payroll service windows in the lobby of the Kerr Administration Building will be closed. However, staff will be working remotely with limited hours on-site to provide services.  For additional information visit, Payroll Office.

Last Updated: March 20, 2020

We are working closely with federal officials related to students who receive VA education benefits and the method of course delivery. Details will be sent directly to students receiving VA education benefits as they become available.

Last Updated: March 19, 2020

We are working closely with federal officials related to students who receive veterans’ benefits and the method of course delivery. Details will be sent directly to students receiving veterans’ benefits as they become available.

Last Updated: March 17, 2020

The Student Account service windows in the lobby of the Kerr Administration Building will be closed. However staff will be working remotely with limited hours on-site to provide services.  For additional information visit, Student Accounts.

Last Updated: March 20, 2020

Please consult with the Office of Sponsored Research and Award Administration to help you determine if the funding source will cover these expenses.  If it is determined the funding source will not reimburse for the expenses, the university will reimburse you.  Please retain documentation of the determination and submit with your travel reimbursement request. We encourage you to check with your travel provider as many are waiving change or cancellation fees so that travelers can postpone their travel plans with little or no penalty.

Last Updated: March 23, 2020

While we will no longer hold the in-person VA and Military Benefits session, you can review our website for information on getting started with these benefits at OSU. We are available for questions at veterans@oregonstate.edu. You should receive information directly from your college to arrange for advising and registration.

Last Updated: March 19, 2020