Until further notice, all non-essential domestic and international OSU-sponsored travel is suspended.

For domestic travel, Oregon Gov. Kate Brown on March 23, 2020, signed Executive Order 20-12, directing individuals to minimize travel, other than essential travel to or from a home, residence, or workplace; for obtaining or providing food, shelter, essential consumer needs, education, health care, or emergency services; for essential business and government services; for the care of family members, household members, elderly persons, minors, dependents, persons with disabilities, or other vulnerable persons, pets or livestock; travel as directed by government officials, law enforcement, or courts; and other essential travel consistent with the directives of the governor’s executive orders and guidance from the Oregon Health Authority.

Please check the Oregon Health Authority and Office of the Governor for the most current guidance and restrictions within Oregon.

For international travel, the U.S. Department of State raised the Global Travel Heath Advisory to Level to 4: Do Not Travel on March 19, 2020. The warning includes the following: 

“In countries where commercial departure options remain available, U.S. citizens who live in the United States should arrange for immediate return to the United States, unless they are prepared to remain abroad for an indefinite period.”

Be aware that countries are implementing both international and internal movement restrictions, enforcing curfews, and commercial air travel options are becoming very limited in certain places. The best resources for inquiries about flight availability are the individual air carriers serving each specific country.

Please follow these standard precautions whether traveling domestically or internationally.

While Traveling

  • Travel with a full supply of any regular medications, regardless of how long you plan to be away. Prescription medications should always be packaged in original containers
  • Travel with all key documents, including health insurance, passport and official identification.
  • Keep cell phones charged and operational; check email daily; get an extra battery or power bank.
  • If you develop symptoms, call the local health care facility, hotline or national emergency number to seek medical advice. Follow the local procedure for your location. When travelling to a medical facility, consider wearing a mask, using private transport and avoiding close contact with others as much as possible.
  • Continue to stay informed about your travel destinations by checking the U.S. State Department and U.S. Centers for Disease Control (CDC) websites; registering for the STEP Program or the Ministry of Foreign Affairs of your country of citizenship; monitoring local news; following the guidance of local authorities; and consulting with the international insurance provider.
  • Follow the directives of local authorities at both the national and municipal level.
  • Be prepared to remain in one location for at least up to 14 days

Travel Health Precautions

  • Wash hands thoroughly and often for 20 seconds or more with soap, or use hand sanitizer that is at least 60% alcohol.
  • Practice Social Distancing: avoid crowded places, keep six feet (about 2 meters) away from others, even if they appear well, and avoid direct contact with them.
  • Disinfect frequently touched surfaces like phone, keyboard, doorknobs, desks or tablets.
  • Cover your cough and sneeze into your elbow or a tissue; then throw the tissue away.
  • Get adequate sleep, eat well-balanced meals, stay hydrated and use high-quality vitamins to support a healthy immune system.
  • Avoid touching mouth, eyes, and nose.

Information Security and Scams

  • Remain vigilant for scams related to COVID-19. 
  • Be aware that malicious actors may send emails with attachments or links to fraudulent websites to trick victims into revealing sensitive information or donating to fraudulent charities or causes.
  • Exercise caution in handling any email with a COVID-19 related subject line, attachment, or hyperlink, and be wary of social media pleas, texts, or calls related to COVID-19. 
  • Only buy medicine from licensed pharmacies.
  • Refer to official websites for accurate information.

My unit head has determined that the work-related conference I was planning to attend is non-essential and I am now preparing to cancel all related travel arrangements.  Will the university cover the related costs, such as the non-refundable lodging, conference registration and airfare?

Updated March 13, 2020

 

Yes, eligible employee or student reimbursements under the OSU travel policy for canceled or postponed OSU-sponsored travel or conferences will be honored by the university.  Please retain documentation of the cancelled airfare, conference registration and lodging and submit with your travel reimbursement request. We encourage you to check with your travel provider as many are waiving change or cancellation fees so that travelers can postpone their travel plans with little or no penalty.

 

Will the university reimburse for cancelled grant funded non-essential travel?

Updated March 13, 2020 

 

Please consult with the Office of Sponsored Research and Award Administration to help you determine if the funding source will cover these expenses.  If it is determined the funding source will not reimburse for the expenses, the university will reimburse you.  Please retain documentation of the determination and submit with your travel reimbursement request. We encourage you to check with your travel provider as many are waiving change or cancellation fees so that travelers can postpone their travel plans with little or no penalty.

 

How are exceptions to the travel suspension approved?

Updated March 20, 2020

 

These may be granted by the appropriate dean, vice provost or vice president. Exceptions should be very rare, and requests should weigh the relative risks of travel against the potential serious disruption to research or university programs. Examples of essential travel may include:

  • Travel required to fulfill contractual agreements and that may not be canceled or postponed under the terms of those agreements;
  • Field work-related travel with seasonal or other particular constraints;
  • Travel—generally by automobile—between university locations that is essential to maintain business continuity or to carry out critical research, teaching, engagement, operational or leadership activities. In these cases, we ask travelers to sanitize their vehicles, especially motor pool or other shared vehicles; manage occupancy to maximize social distancing; avoid overnight stays; and limit use of hotels or other public spaces when possible.

 

Who determines what is essential vs. non-essential travel?

Updated March 20, 2020

 

Exceptions to OSU’s travel suspension may be granted by the relevant dean, vice provost or vice president.

 

Should departments hold off on booking future travel at this time?

Updated March 20, 2020

 

Yes. It is recommended that all OSU personnel postpone booking future OSU-sponsored travel until the non-essential travel suspension is lifted.

 

Should Business Centers approve new travel requests under the current travel restrictions (airfare, conference registrations)? 

Updated March 18, 2020

 

Only if there is documentation of approval by a dean, vice provosts or vice presidents. Emails are sufficient.

 

Will family expenses be reimbursed for non-essential OSU travel that has been cancelled?
Updated March 18, 2020

Per current fiscal policy 03-140-408, expenses incurred because the employee is accompanied by a family member are not reimbursable. We encourage you to check with your travel provider as many are waiving change or cancellation fees.

 

A traveler purchased their own airfare and received a credit voucher from an airline due to a cancellation. Do we reimburse them for the flight expenses they incurred?

Updated March 18, 2020

 

Travel credits should not be reimbursed since the traveler will have the personal benefit to use them at a later date.  Travelers should only be reimbursed for out-of-pocket cost expenses, which is usually the cancellation fee. We encourage you to check with your travel provider as many are waiving change or cancellation fees.

 

When booking airfare should I ensure the ticket is refundable?

Updated March 20, 2020

 

Please remember that airfare should be booked only when it is determined to be essential travel by deans, vice provosts or vice presidents and such approval is documented in writing.  When booking essential travel, it is recommended that the traveler purchase refundable tickets. 

 

Direct-billed flights are being credited back in the traveler’s name, yet the funding for the travel was covered by the department.  How can we get the credits back to the department?

Updated March 18, 2020

 

Currently, in the event a credit is issued back in the traveler’s name, the contracted agency and our central office coordinates with the individual and/or department to see if the unused ticket credit can be used for a future travel date.  However, under the current circumstances we are examining whether there may be more flexibility with the university’s contracted travel agency to provide alterative options.

 

OSU INTERNATIONAL TRAVEL

Updated March 25, 2020

 

Until further notice, all non-essential domestic and international OSU-sponsored travel is suspended.

 

OSU is strongly discouraging all other travel, including personal travel.

 

On March 19, 2020, the U.S. Department of State raised the Global Travel Heath Advisory to Level to 4: Do Not Travel. The warning includes the following:

 

“In countries where commercial departure options remain available, U.S. citizens who live in the United States should arrange for immediate return to the United States, unless they are prepared to remain abroad for an indefinite period.”

 

Be aware that countries are implementing both international and internal movement restrictions, enforcing curfews, and commercial air travel options are becoming very limited in certain places. Your best resources for inquiries about flight availability are the individual air carriers serving each specific country.

Continue to stay informed about your travel destinations by checking the U.S. State Department and U.S. Centers for Disease Control (CDC) websites, registering for the STEP Program or the Ministry of Foreign Affairs of your country of citizenship, monitoring local news, following the guidance of local authorities and consulting with the international insurance provider

 

U.S. Outbound International Travel

Updated March 20, 2020

 

Until further notice, all non-essential OSU-sponsored travel is suspended. At this time, OSU-sponsored spring 2020 and selected summer 2020 study abroad programs have been either postponed or cancelled. Please contact the OSU Office of Global Opportunities (OSUGO) for the most updated information.

Exceptions to OSU’s travel suspension are for essential OSU-sponsored travel. Exceptions may be granted by the relevant dean, vice provost or vice president. Exceptions should be very rare, and requests should weigh the relative risks of travel against the potential serious disruption to research or university programs. Examples of essential travel may include:

  • Travel required to fulfill contractual agreements and that may not be cancelled or postponed under the terms of those agreements;
  • Field work-related travel with seasonal or other particular constraints;
  • Travel—generally by automobile—between university locations that is essential to maintain business continuity or to carry out critical research, teaching, engagement, operational or leadership activities. (In these cases, we ask travelers to take care to sanitize their vehicles, especially motor pool or other shared use vehicles; manage occupancy in order to maximize social distancing; avoid overnight stays; and limit use of hotels or other public spaces when possible.)

 

The international travel restrictions are changing very quickly. If you must travel abroad, we strongly encourage travelers to monitor the Centers for Disease Control and Prevention travel restrictions, the U.S. Department of State warning levels for COVID-19 risk, and to check early with the Office of International Services to ensure that no additional restrictions have been put in place. We further encourage travelers to closely monitor restrictions while away.

Please follow these precautions and advice:

  • Stay informed about your travel destinations by checking the Centers for Disease Control and Prevention (CDC) and U.S. State Department websites above
  • Check with airlines and minimize layovers and transfers when possible.

 

What should students who plan to study abroad in the spring do at this point?

Updated March 18, 2020

 

Students planning to study abroad in spring should contact the OSU Office of Global Opportunities (OSUGO). At this time, OSU-sponsored spring 2020 and selected summer 2020 study abroad programs have been either postponed or cancelled.

For the most current information, please contact OSU GO directly. OSU GO staff advise students of their options for a particular situation to ensure that academic progress is not negatively impacted as a result of program postponement or cancellation.  

 

U.S. Inbound International Travel

Updated March 25, 2020

 

Currently restrictions on entering the U.S. from international travel can be found in the March 19, 2020 COVID-19 update from the U.S. Department of State:

  • No entry to any non-U.S. citizen or non-U.S. permanent resident who has been in mainland China, Iran and other specified European countries within the previous 14 days prior to their arrival to the U.S.

 

These specified European countries are: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland. As of March 16, 2020, the following countries are also included: United Kingdom, excluding overseas territories outside of Europe, and the Republic of Ireland.

 

This prohibition does not apply to U.S. citizens and permanent residents and other individuals who are identified in the presidential proclamation.  

 

  • U.S. citizens and permanent residents who have been in China, Iran, or one of the European countries specified above within 14 days prior to their arrival to the U.S. will be directed by the U.S. government to one of 13 U.S. airports   for enhanced entry screening.  If not symptomatic for COVID-19, these travelers will be permitted to reach their final destination but must self-quarantine for 14 days. If symptomatic for COVID-19, these travelers will be referred to the U.S. Centers for Disease Control for medical evaluation.

 

 

    U.S. Centers for Disease Control (CDC) guidance for those returning to the U.S.:

  • The CDC asks any travelers arriving to the U.S. from a location abroad with a CDC Level 3 Warning to stay at home for 14 days.
  • For those arriving from all other locations:
    • Monitor your health and practice social distancing. Social distancing means staying out of crowded places, avoiding group gatherings, and maintaining distance (approximately 6 feet or 2 meters) from others when possible.
    • If you get sick with fever (100.4°F/38°C or higher), cough, or have trouble breathing:
      • Seek medical advice. Call ahead before going to a doctor’s office or emergency room.
      • Tell your doctor about your recent travel and your symptoms.
      • Avoid contact with others.
      • Do not travel while sick.
      • Cover your mouth and nose with a tissue when coughing or sneezing.

 

Should I be concerned that my student visa will be revoked?

Updated March 20, 2020

 

There have been several updates from the U.S. federal government that temporarily allow international students to participate in remote delivery of courses, Ecampus online classes or a combination of both while retaining their immigration status during spring term 2020. These include students who are:

  • Continuing international degree-seeking and exchange students in or outside the U.S.
  • New spring 2020 term international degree-seeking and exchange students in the U.S.

 

Students admitted for spring 2020 who will be outside of the U.S. will be required to defer their admission to a future term.

However, students in Academic English, Undergraduate Pathway, Undergraduate Transfer,  Graduate Pathway, and Study Abroad with English programs are not eligible for Ecampus online course registration under the current guidance.

 

For the most up-to-date information and specific counsel based on your individual situation, please contact the Office of International Services. You may also refer to the email you received from the Office of International Services on March 19, 2020.

 

OSU Domestic Travel

Updated March 25, 2020

 

Oregon Gov. Kate Brown on March 23, 2020, signed Executive Order 20-12, directing individuals to minimize travel, other than essential travel to or from a home, residence, or workplace; for obtaining or providing food, shelter, essential consumer needs, education, health care, or emergency services; for essential business and government services; for the care of family members, household members, elderly persons, minors, dependents, persons with disabilities, or other vulnerable persons, pets or livestock; travel as directed by government officials, law enforcement, or courts; and other essential travel consistent with the directives of the governor’s executive orders and guidance from the Oregon Health Authority.

 

Please check the Oregon Health Authority and Office of the Governor for travel guidance and restrictions within Oregon.  

 

Until further notice, all non-essential OSU-sponsored travel is suspended. 

OSU is strongly discouraging all other travel, including personal travel.

 

Exceptions to OSU’s travel suspension may be granted by the relevant dean, vice provost or vice president. Exceptions should be rare, and requests should weigh the relative risks of travel against the potential serious disruption to research or university programs. The travel destination site must provide for maximum social distancing. Examples of essential travel may include:

  • Travel required to fulfill contractual agreements and that may not be cancelled or postponed under the terms of those agreements;
  • Field work-related travel with seasonal or other particular constraints;
  • Approved internships where the internship requires travel to or from a non-OSU site that remains open, and the internship has seasonal or other particular constraints;
  • OSU-sponsored travel to conduct a critical function;
  • Travel—generally by automobile—between university locations that is essential to maintain business continuity or to carry out critical research, teaching, engagement, operational or leadership activities. (In these cases, we ask travelers to take care to sanitize their vehicles, especially motor pool or other shared use vehicles; manage occupancy in order to maximize social distancing; avoid overnight stays; and limit use of hotels or other public spaces when possible.)

 

Domestic travel guidelines are changing relatively quickly. Some states have implemented stay home or lockdown orders, restricting domestic travel. If you must travel, we strongly encourage travelers to monitor the Centers for Disease Control and Prevention travel in the U.S. We further encourage travelers to closely monitor the COVID-19 situation while away.

 

PERSONAL TRAVEL

Updated March 25, 2020

 

Oregon Gov. Kate Brown on March 23, 2020, signed Executive Order 20-12, directing individuals to minimize travel, other than essential travel to or from a home, residence, or workplace; for obtaining or providing food, shelter, essential consumer needs, education, health care, or emergency services; for essential business and government services; for the care of family members, household members, elderly persons, minors, dependents, persons with disabilities, or other vulnerable persons, pets or livestock; travel as directed by government officials, law enforcement, or courts; and other essential travel consistent with the directives of the governor’s executive orders and guidance from the Oregon Health Authority.

Please check the Oregon Health Authority and Office of the Governor for travel guidance and restrictions within Oregon.  

International travelers should be aware that travel restrictions are changing very quickly.  On March 19, 2020, the U.S. Department of State raised the Global Travel Heath Advisory to Level to 4: Do Not Travel. The warning includes the following: 

“In countries where commercial departure options remain available, U.S. citizens who live in the United States should arrange for immediate return to the United States, unless they are prepared to remain abroad for an indefinite period.”

Be aware that countries are implementing both international and internal movement restrictions, enforcing curfews, and commercial air travel options are becoming very limited in certain places. Your best resources for inquiries about flight availability are the individual air carriers serving each specific country.

If you must travel abroad, please stay informed about your travel destinations by checking the State Department and CDC websites; registering for the STEP Program or Ministry of Foreign Affairs of your country of citizenship; monitoring local news; following the guidance of local authorities; and consulting with your international insurance provider.

Please follow these precautions and advice:

  • Stay informed.
  • Be prepared.
  • Check with airlines and minimize layovers and transfers when possible.